Sending email to a list

July 27, 2007 at 11:07 am | Posted in Computers, Internet | Leave a comment

If you send out an email to a few friends, its not a big deal. But if you send an email to more than 5 or so people, its better to send it via “BCC”. Blind Carbon Copy does not display the list to everyone.

If someone on your list forwards it (and they often do), they may do it without taking the header off. All the email addresses get passed on then as well. I’m sure you’ve seen jokes like that – a long series of email lists. BCC also prevents anyone on the list from “borrowing” it.

And finally, it just takes one person who gets the message or a copy to have a virus. Many viruses search emails for addresses and send themselves to all the addresses. Spammers use the same technique to harvest addresses. BCC much reduces that.

You may have to turn on the ability to see the BCC field. Often, you email program just shows the To and CC fields.
In Outlook Express, open an email and select View, All Headers. The BCC field will now show. Also in the Address book. In Gmail, just click “Add BCC” under the TO on a new message. Other programs and webmail are similar.

Put all the addresses for the email in the BCC field. Thats all there is to it.

(note that some ISP’s will block messages with more than 50 recipients (or similar) to reduce spamming. If their mail servers become identified as a spam source by others, some other ISP’s will block their clients mail. This is called blacklisting. Kind of a sledgehammer approach but it is used.)

PS – if you do forward an email, click Forward, then select all the text junk at the top and click Delete. Then you are not sending along email addresses AND the recipient sees the message first, not all the junk from prior emails.

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